How to politely respond to generic emails requesting a PhD/job in my lab? Without wasting too much time Announcing the arrival of Valued Associate #679: Cesar Manara Planned maintenance scheduled April 17/18, 2019 at 00:00UTC (8:00pm US/Eastern)How much time should someone take to respond to a PhD admission offer?How much does TA experience impact acceptance into PhD programs?How to politely decline an interview for a PhD program?How to respond to PhD offer emails politelyHow to respond to exploding PhD job offer in EuropeHow brief I should be when contacting a professor for a PhD position for the first time?How much is expected to know before starting a PhDHow to politely respond to a PhD offer follow-up email from potential supervisor?How much time does it take to get a release letter from a university?How much time are UK PhD admittees typically given to accept/decline an offer?

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How to politely respond to generic emails requesting a PhD/job in my lab? Without wasting too much time



Announcing the arrival of Valued Associate #679: Cesar Manara
Planned maintenance scheduled April 17/18, 2019 at 00:00UTC (8:00pm US/Eastern)How much time should someone take to respond to a PhD admission offer?How much does TA experience impact acceptance into PhD programs?How to politely decline an interview for a PhD program?How to respond to PhD offer emails politelyHow to respond to exploding PhD job offer in EuropeHow brief I should be when contacting a professor for a PhD position for the first time?How much is expected to know before starting a PhDHow to politely respond to a PhD offer follow-up email from potential supervisor?How much time does it take to get a release letter from a university?How much time are UK PhD admittees typically given to accept/decline an offer?










52















As I transition to faculty, I have increasingly gotten requests from people who want to do PhD's with me or want postdocs in my lab.



Often these emails are extremely generic and don't suggest they know anything about my research. The descriptions of themselves suggests they've mostly studied completely unrelated topics to my research field (even as broadly defined as the topic at even the department level).



I probably get at least one of these emails per day now (during graduate student application season), so it would be too cumbersome to send out a personalised response email to each one. And I imagine the volume will only increase if/when I become more established.



Most faculty surely just ignore/delete these types of emails, but I feel bad that these students appear to have gotten terrible (or no) advice about how to contact a prospective advisor, and I want to be helpful. How should I reply?










share|improve this question



















  • 7





    I just put a link to this SE question on my lab's website :) Sure, It's a solution that requires people to read the 'Generic emails will not be answered' line and even follow the link. I share your sentiment but I think that if people don't do that, they won't be too bummed if you don't reply, you're probably one of many.

    – elisa
    Apr 12 at 8:45






  • 28





    Why would you feel compelled to put more time into a response than the sender put into the request?

    – Scott Seidman
    Apr 12 at 15:18






  • 2





    Either it's some service they paid to spam the world with their resume, or it's a real person who will come back and try to press you for more info or argue with your denial.

    – A Simple Algorithm
    Apr 12 at 15:34






  • 4





    I'm not clear on one point: do you actually have job openings? And if so, are you advertising them? If not, a simple "Sorry, but I don't have any openings at this time" reply should be all that's necessary.

    – jamesqf
    Apr 12 at 15:41






  • 1





    @jamesqf In many countries (e.g. USA, Canada) there are no such thing as "job openings" for PhD students. Students are most often funded by the department and do not apply for specific funded projects (as they do in Europe). Some of these students have their own funding (sometimes only partial) from their country of origin to work on whatever topic they want at top universities around the world.

    – WetlabStudent
    Apr 13 at 4:31















52















As I transition to faculty, I have increasingly gotten requests from people who want to do PhD's with me or want postdocs in my lab.



Often these emails are extremely generic and don't suggest they know anything about my research. The descriptions of themselves suggests they've mostly studied completely unrelated topics to my research field (even as broadly defined as the topic at even the department level).



I probably get at least one of these emails per day now (during graduate student application season), so it would be too cumbersome to send out a personalised response email to each one. And I imagine the volume will only increase if/when I become more established.



Most faculty surely just ignore/delete these types of emails, but I feel bad that these students appear to have gotten terrible (or no) advice about how to contact a prospective advisor, and I want to be helpful. How should I reply?










share|improve this question



















  • 7





    I just put a link to this SE question on my lab's website :) Sure, It's a solution that requires people to read the 'Generic emails will not be answered' line and even follow the link. I share your sentiment but I think that if people don't do that, they won't be too bummed if you don't reply, you're probably one of many.

    – elisa
    Apr 12 at 8:45






  • 28





    Why would you feel compelled to put more time into a response than the sender put into the request?

    – Scott Seidman
    Apr 12 at 15:18






  • 2





    Either it's some service they paid to spam the world with their resume, or it's a real person who will come back and try to press you for more info or argue with your denial.

    – A Simple Algorithm
    Apr 12 at 15:34






  • 4





    I'm not clear on one point: do you actually have job openings? And if so, are you advertising them? If not, a simple "Sorry, but I don't have any openings at this time" reply should be all that's necessary.

    – jamesqf
    Apr 12 at 15:41






  • 1





    @jamesqf In many countries (e.g. USA, Canada) there are no such thing as "job openings" for PhD students. Students are most often funded by the department and do not apply for specific funded projects (as they do in Europe). Some of these students have their own funding (sometimes only partial) from their country of origin to work on whatever topic they want at top universities around the world.

    – WetlabStudent
    Apr 13 at 4:31













52












52








52


12






As I transition to faculty, I have increasingly gotten requests from people who want to do PhD's with me or want postdocs in my lab.



Often these emails are extremely generic and don't suggest they know anything about my research. The descriptions of themselves suggests they've mostly studied completely unrelated topics to my research field (even as broadly defined as the topic at even the department level).



I probably get at least one of these emails per day now (during graduate student application season), so it would be too cumbersome to send out a personalised response email to each one. And I imagine the volume will only increase if/when I become more established.



Most faculty surely just ignore/delete these types of emails, but I feel bad that these students appear to have gotten terrible (or no) advice about how to contact a prospective advisor, and I want to be helpful. How should I reply?










share|improve this question
















As I transition to faculty, I have increasingly gotten requests from people who want to do PhD's with me or want postdocs in my lab.



Often these emails are extremely generic and don't suggest they know anything about my research. The descriptions of themselves suggests they've mostly studied completely unrelated topics to my research field (even as broadly defined as the topic at even the department level).



I probably get at least one of these emails per day now (during graduate student application season), so it would be too cumbersome to send out a personalised response email to each one. And I imagine the volume will only increase if/when I become more established.



Most faculty surely just ignore/delete these types of emails, but I feel bad that these students appear to have gotten terrible (or no) advice about how to contact a prospective advisor, and I want to be helpful. How should I reply?







phd graduate-admissions application email






share|improve this question















share|improve this question













share|improve this question




share|improve this question








edited Apr 12 at 11:05









Nico

31




31










asked Apr 12 at 3:14









WetlabStudentWetlabStudent

6,78232952




6,78232952







  • 7





    I just put a link to this SE question on my lab's website :) Sure, It's a solution that requires people to read the 'Generic emails will not be answered' line and even follow the link. I share your sentiment but I think that if people don't do that, they won't be too bummed if you don't reply, you're probably one of many.

    – elisa
    Apr 12 at 8:45






  • 28





    Why would you feel compelled to put more time into a response than the sender put into the request?

    – Scott Seidman
    Apr 12 at 15:18






  • 2





    Either it's some service they paid to spam the world with their resume, or it's a real person who will come back and try to press you for more info or argue with your denial.

    – A Simple Algorithm
    Apr 12 at 15:34






  • 4





    I'm not clear on one point: do you actually have job openings? And if so, are you advertising them? If not, a simple "Sorry, but I don't have any openings at this time" reply should be all that's necessary.

    – jamesqf
    Apr 12 at 15:41






  • 1





    @jamesqf In many countries (e.g. USA, Canada) there are no such thing as "job openings" for PhD students. Students are most often funded by the department and do not apply for specific funded projects (as they do in Europe). Some of these students have their own funding (sometimes only partial) from their country of origin to work on whatever topic they want at top universities around the world.

    – WetlabStudent
    Apr 13 at 4:31












  • 7





    I just put a link to this SE question on my lab's website :) Sure, It's a solution that requires people to read the 'Generic emails will not be answered' line and even follow the link. I share your sentiment but I think that if people don't do that, they won't be too bummed if you don't reply, you're probably one of many.

    – elisa
    Apr 12 at 8:45






  • 28





    Why would you feel compelled to put more time into a response than the sender put into the request?

    – Scott Seidman
    Apr 12 at 15:18






  • 2





    Either it's some service they paid to spam the world with their resume, or it's a real person who will come back and try to press you for more info or argue with your denial.

    – A Simple Algorithm
    Apr 12 at 15:34






  • 4





    I'm not clear on one point: do you actually have job openings? And if so, are you advertising them? If not, a simple "Sorry, but I don't have any openings at this time" reply should be all that's necessary.

    – jamesqf
    Apr 12 at 15:41






  • 1





    @jamesqf In many countries (e.g. USA, Canada) there are no such thing as "job openings" for PhD students. Students are most often funded by the department and do not apply for specific funded projects (as they do in Europe). Some of these students have their own funding (sometimes only partial) from their country of origin to work on whatever topic they want at top universities around the world.

    – WetlabStudent
    Apr 13 at 4:31







7




7





I just put a link to this SE question on my lab's website :) Sure, It's a solution that requires people to read the 'Generic emails will not be answered' line and even follow the link. I share your sentiment but I think that if people don't do that, they won't be too bummed if you don't reply, you're probably one of many.

– elisa
Apr 12 at 8:45





I just put a link to this SE question on my lab's website :) Sure, It's a solution that requires people to read the 'Generic emails will not be answered' line and even follow the link. I share your sentiment but I think that if people don't do that, they won't be too bummed if you don't reply, you're probably one of many.

– elisa
Apr 12 at 8:45




28




28





Why would you feel compelled to put more time into a response than the sender put into the request?

– Scott Seidman
Apr 12 at 15:18





Why would you feel compelled to put more time into a response than the sender put into the request?

– Scott Seidman
Apr 12 at 15:18




2




2





Either it's some service they paid to spam the world with their resume, or it's a real person who will come back and try to press you for more info or argue with your denial.

– A Simple Algorithm
Apr 12 at 15:34





Either it's some service they paid to spam the world with their resume, or it's a real person who will come back and try to press you for more info or argue with your denial.

– A Simple Algorithm
Apr 12 at 15:34




4




4





I'm not clear on one point: do you actually have job openings? And if so, are you advertising them? If not, a simple "Sorry, but I don't have any openings at this time" reply should be all that's necessary.

– jamesqf
Apr 12 at 15:41





I'm not clear on one point: do you actually have job openings? And if so, are you advertising them? If not, a simple "Sorry, but I don't have any openings at this time" reply should be all that's necessary.

– jamesqf
Apr 12 at 15:41




1




1





@jamesqf In many countries (e.g. USA, Canada) there are no such thing as "job openings" for PhD students. Students are most often funded by the department and do not apply for specific funded projects (as they do in Europe). Some of these students have their own funding (sometimes only partial) from their country of origin to work on whatever topic they want at top universities around the world.

– WetlabStudent
Apr 13 at 4:31





@jamesqf In many countries (e.g. USA, Canada) there are no such thing as "job openings" for PhD students. Students are most often funded by the department and do not apply for specific funded projects (as they do in Europe). Some of these students have their own funding (sometimes only partial) from their country of origin to work on whatever topic they want at top universities around the world.

– WetlabStudent
Apr 13 at 4:31










8 Answers
8






active

oldest

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72














What I currently do is save the following text on my computer, and simply paste it in an email response every time I receive this type of email.




I'm sorry to say that this email is too generic for me to consider you as a future PhD student working with me. Unfortunately, it doesn't demonstrate that you know what topics I work on. I'd recommend in the future sending only a few emails. Focus on max 10 or so potential supervisors that really fit your specific research interest. Explain what specifically drew you to them as a supervisor. Explain what you want to work on with them. You should have read one of their papers or at minimum read a description of their research from their webpage. The type of email you wrote will get very few responses because we receive several such emails. I hope this doesn't come off too harsh. I hope you might take this advice and improve next time if you send more emails in the future - because I really do want you to succeed.



"My name is ____________ and I am a senior majoring in Applied
Mathematics at UC Davis. I am interested in working in your lab during
graduate studies because of my broad interests in theoretical ecology.



Your website especially stood out because you state that you encourage
independent research and teamwork. Currently, I am collaborating with
six other students modelling plant population dynamics in fragmented
vernal pool landscapes. We defined our own research question, and
although it was the toughest part of the project it was the most
rewarding. During this project, I first came across your early work on
the population dynamics of plants with a dormant life stage - and
further reading some of your newer papers in epidemiology, predator
prey dynamics and evolution, I really like the diversity of the
problems in your lab. It seems like a really exciting lab to be part
of.



Specifically, I am interested in doing research in spatial ecology and
understanding how populations spread. This is because spread is not
only a fundamental process in ecology but also because it is at the
heart of controlling environmental pests and diseases. I think your
work on integral projection models will be especially relevant to the
spread models I want to study (integro-difference equations).
I am in
the beginning phase of drafting an NSF graduate research fellowship
application on how to best choose the locations of pest control when a
pest species spreads according to such equations, and think you’d be
an ideal supervisor for the project.



I was wondering if you will have any openings for new graduate
students in your lab this coming year? Any comments or feedback would
be greatly appreciated."



cheers,



-Dr X




Note the parts about teamwork and independent research are specifically on this professors website that talks about qualities he looks for in graduate students. I didn't put this sentence in any of my emails to other professors (in fact all the sentences except for the first one are very different for each prospective professor).



The goal being to provide them useful advice that they might take and become more successful in the future. Often these students come from disadvantaged backgrounds or from developing countries and I think it is really important to try to help them and not just ignore their emails. Of course, as one becomes more well known, even this strategy might prove to be cumbersome.



Over this past graduate student application season, nearly all of the students I sent this email response to were gushing with gratitude for the advice.






share|improve this answer




















  • 19





    Maybe consider putting something like this on your webpage as well. (As someone who emailed many professors in the fashion you are describing before I knew better, I appreciate your prepared reply. You may want to consider adding several relevant papers or books that you expect prospective students to have read.)

    – Lorenzo
    Apr 12 at 3:44







  • 1





    @Lorenzo You could also put on your webpage an example of your early "begging" emails and then what you developed to.. From the other side as it were...

    – Solar Mike
    Apr 12 at 4:23






  • 5





    @SolarMike hmmmm... That might be too embarrassing, even for me. Maybe when I'm older.

    – Lorenzo
    Apr 12 at 5:17







  • 7





    @SolarMike ? No, this person is the professor, receiving begging emails, and this is their prepared reply for students. By putting this on his webpage, she can save some time and some students some embarrassment. Many professors have something like this : a link to a page with information for prospective students.

    – Lorenzo
    Apr 12 at 5:29







  • 3





    I like the first part but the second one is again a bit generic ;-)

    – lordy
    Apr 12 at 11:58


















21














If I am not especially interested in the student's profile, I simply delete the email. If no effort whatsoever was spent by the sender to address an email to me personally, I don't feel like I have a duty to respond to it.



If I am interested by the student's profile and they have just been clueless about how to get in touch with potential supervisors, you can answer generic advice as suggested in @WetlabStudent's answer, or you can write a one-line generic answer like "Thanks for reaching out. What would specifically interest you in working with me?" and give the student a chance to be more specific.






share|improve this answer


















  • 2





    This seems efficient. You never requested the email, so it is up to the writer to earn your attention. Reply to those that made an effort but are not suitable.

    – David
    2 days ago











  • This is definitely my approach. I feel no more need to respond to a postdoc spammer who doesn't even bother to figure out what field I'm in than to a predatory journal spammer.

    – jakebeal
    2 days ago


















10














In our department, we forward those emails to the department administrator, who replies with a polite but generic e-mail encouraging prospective students to apply via our normal procedure. However, that’s a bit above and beyond, and I realize many departments don’t offer such a service to their faculty.



In lieu of that, if you are a Gmail user, I recommend the “canned responses” feature, which is even easier than the copy and paste approach IMO.






share|improve this answer








New contributor




LarrySnyder610 is a new contributor to this site. Take care in asking for clarification, commenting, and answering.
Check out our Code of Conduct.















  • 4





    You can set the canned response as an alternative 'signature' in most email clients, as well.

    – Adonalsium
    Apr 12 at 17:25


















4














It seems like the consensus here about replying to generic emails with canned emails. I have nothing to add to the existing answers, except a technical solution to make the process of copy-pasting the emails easier. Two software I can recommend for Windows users are PhraseExpress and AutoHotkey. The former has a GUI and can sync with your phone, the latter gives you more flexibility.



For AutoHotKey, use:



:*:cemail::
SendRaw,
(
text text text
)
return


So every time you type cemail (shorted for "canned email"), text text text will be auto-typed. If you need to customize the text, use this template:



InputBox, string1, What to type?, Suggestion 1`, 2`, 3 
InputBox, string2, What to type?, Suggestion a`, b`, c
SendInput text text %string1% text %string2%


The box will be like this:








share|improve this answer

























  • @adonalsium points out that this can also be achieved by saving it as an alternative custom signature in various email clients. Great tips, both of you, thanks

    – WetlabStudent
    22 hours ago











  • call this a bias if you want, but I would highly recommend you to use AutoHotKey if you are a Windows user. So powerful.

    – Ooker
    21 hours ago


















3














Interesting question. I went through the application process a few years ago, and quite a few professors never responded, and to be honest I think that's perfectly okay, and have told many of my friends to expect no reply when applying. If you really want to, I'd keep it brief and say basically that you're looking for students with a clearer idea of their research topics and ones who know better what you are studying. and then tell them best of luck.






share|improve this answer








New contributor




EMP is a new contributor to this site. Take care in asking for clarification, commenting, and answering.
Check out our Code of Conduct.




















  • Did the approach actually land you a position in a program?

    – Scott Seidman
    Apr 12 at 15:28






  • 1





    Hmm? I didn't employ that approach and am at my 1st choice. I wrote long detailed emails specifying my background, what I wanted to study and referencing the professors research, and attached my CV. Despite that I still didn't hear back from a couple professors. So clearly, if you don't customize your letter at all, expecting a response is silly. I helped many of my friends who applied in the last few years, either by giving them advice or editing their applications, and gave them all the warning that a busy professor may just choose not to respond, and it's not rare for that to happen.

    – EMP
    Apr 12 at 20:04







  • 3





    In the US, at least, you're not "applying" when you contact a prof. There is no route in that way. I get so many of these letters that I'm interested in trying to figure out if students look at this as an application process. The emails that start "I've applied to your program...." are much better received by me.

    – Scott Seidman
    Apr 12 at 20:33











  • I didn't see it as part of the application, I saw it as a prerequisite for it. I sent an email stating my background and research interests (which were tightly defined) and asked the professors if they were still doing research in that topic and if it was worth it to apply. In my case, I applied to more EU and Canadian schools than US. But even in the U.S. knowing if a professor is interested saves time. Where I am now in the U.S. I spoke with my advisor, I interviewed with him, and then he told me to apply and told the office to accept me.

    – EMP
    Apr 12 at 23:11











  • Yes, I was taught reaching out is practically a prerequisite for applications. I was only accepted/got interviews from professors I reached out to and talked to over the summer (3).

    – Azor Ahai
    Apr 12 at 23:13


















3














Life is about setting goals and priorities.



If your goal is to be a saint, then spend time helping these random unknown individuals to fulfil their ambitions. If not, just hit "delete".



Nobody can tell you whether to aspire to sainthood or to winning a Nobel Prize for your academic work (or something in between those extremes), but history suggests that trying achieve both simultaneously doesn't work.






share|improve this answer


















  • 8





    It doesn't exactly require being a saint to help random unknown poor students every now and then, and it's not that time consuming to copy-paste a generic(!) reply for emails like that.

    – JiK
    Apr 12 at 11:39






  • 3





    @JiK agreed. We can be decent people and still achieve success - most of the time, the right thing to do isn't that costly, and usually has flow-on benefits in some way or another.

    – goblin
    Apr 12 at 12:06






  • 3





    well, I don't tell people who throw advertisements in my postbox how to make sure I read them either and I still consider myself a decent being. It all depends a bit on how it comes off and what information your page already has. After I got the first such mail I put a respective line on my personal page that redirected to the already existing well maintained university site for applications. If someone still manages to ignore both, I feel absolutely no indecency in just ignoring that request. I might still have a particularly good day and answer someone, but I feel it's not undecent not to.

    – Frank Hopkins
    Apr 12 at 17:12


















2















How to politely respond to generic emails




Don't. If the email is unsolicited, you're not obliged to answer.



I know that this goes against our inner moral compass, but think of it this way: sending email is quick and easy. Too quick and too easy. Those people most likely have put less effort into sending such email than the effort you have put into reading it! It's you who's at disadvantage here. Responding is nothing short of letting yourself to be robbed of even more time against your will. That's why your colleagues just delete them. Don't feel bad for ignoring bad mails.



In fact, feel bad for replying! If you reply to bad mails, you're only showing that their strategy is working and encourage them to keep sending more. You're helping by ignoring.



You want to be helpful. But they're not asking for your help, they're asking for a specific favor. What you're currently doing is unsolicited advice, as unsolicited as their spam. And like most unsolicited things it only makes everything worse. You'll be seen as condescending and patronizing. You're basically saying "be more like me and less yourself". Nobody wants to hear that. You're not helping anyone, you just make yourself feel better about being yourself.






share|improve this answer






























    1














    You should be careful to spend no more time replying to an email than was spent sending it. Don't feel bad about deleting an entirely generic email, but if I have time or the email has any merit I send a one-sentence email asking for details about how this relates to my own work, or if it is an undergraduate asking for an internship with a good email, I suggest in the future applying for a PhD with a proper connection to the work of the person they choose to contact. You can also write a web page about what you want written in PhD or postdoc "cold" applications (or saying that these are not welcome) and then just send the URL when you get these emails.






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      8 Answers
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      8 Answers
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      active

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      72














      What I currently do is save the following text on my computer, and simply paste it in an email response every time I receive this type of email.




      I'm sorry to say that this email is too generic for me to consider you as a future PhD student working with me. Unfortunately, it doesn't demonstrate that you know what topics I work on. I'd recommend in the future sending only a few emails. Focus on max 10 or so potential supervisors that really fit your specific research interest. Explain what specifically drew you to them as a supervisor. Explain what you want to work on with them. You should have read one of their papers or at minimum read a description of their research from their webpage. The type of email you wrote will get very few responses because we receive several such emails. I hope this doesn't come off too harsh. I hope you might take this advice and improve next time if you send more emails in the future - because I really do want you to succeed.



      "My name is ____________ and I am a senior majoring in Applied
      Mathematics at UC Davis. I am interested in working in your lab during
      graduate studies because of my broad interests in theoretical ecology.



      Your website especially stood out because you state that you encourage
      independent research and teamwork. Currently, I am collaborating with
      six other students modelling plant population dynamics in fragmented
      vernal pool landscapes. We defined our own research question, and
      although it was the toughest part of the project it was the most
      rewarding. During this project, I first came across your early work on
      the population dynamics of plants with a dormant life stage - and
      further reading some of your newer papers in epidemiology, predator
      prey dynamics and evolution, I really like the diversity of the
      problems in your lab. It seems like a really exciting lab to be part
      of.



      Specifically, I am interested in doing research in spatial ecology and
      understanding how populations spread. This is because spread is not
      only a fundamental process in ecology but also because it is at the
      heart of controlling environmental pests and diseases. I think your
      work on integral projection models will be especially relevant to the
      spread models I want to study (integro-difference equations).
      I am in
      the beginning phase of drafting an NSF graduate research fellowship
      application on how to best choose the locations of pest control when a
      pest species spreads according to such equations, and think you’d be
      an ideal supervisor for the project.



      I was wondering if you will have any openings for new graduate
      students in your lab this coming year? Any comments or feedback would
      be greatly appreciated."



      cheers,



      -Dr X




      Note the parts about teamwork and independent research are specifically on this professors website that talks about qualities he looks for in graduate students. I didn't put this sentence in any of my emails to other professors (in fact all the sentences except for the first one are very different for each prospective professor).



      The goal being to provide them useful advice that they might take and become more successful in the future. Often these students come from disadvantaged backgrounds or from developing countries and I think it is really important to try to help them and not just ignore their emails. Of course, as one becomes more well known, even this strategy might prove to be cumbersome.



      Over this past graduate student application season, nearly all of the students I sent this email response to were gushing with gratitude for the advice.






      share|improve this answer




















      • 19





        Maybe consider putting something like this on your webpage as well. (As someone who emailed many professors in the fashion you are describing before I knew better, I appreciate your prepared reply. You may want to consider adding several relevant papers or books that you expect prospective students to have read.)

        – Lorenzo
        Apr 12 at 3:44







      • 1





        @Lorenzo You could also put on your webpage an example of your early "begging" emails and then what you developed to.. From the other side as it were...

        – Solar Mike
        Apr 12 at 4:23






      • 5





        @SolarMike hmmmm... That might be too embarrassing, even for me. Maybe when I'm older.

        – Lorenzo
        Apr 12 at 5:17







      • 7





        @SolarMike ? No, this person is the professor, receiving begging emails, and this is their prepared reply for students. By putting this on his webpage, she can save some time and some students some embarrassment. Many professors have something like this : a link to a page with information for prospective students.

        – Lorenzo
        Apr 12 at 5:29







      • 3





        I like the first part but the second one is again a bit generic ;-)

        – lordy
        Apr 12 at 11:58















      72














      What I currently do is save the following text on my computer, and simply paste it in an email response every time I receive this type of email.




      I'm sorry to say that this email is too generic for me to consider you as a future PhD student working with me. Unfortunately, it doesn't demonstrate that you know what topics I work on. I'd recommend in the future sending only a few emails. Focus on max 10 or so potential supervisors that really fit your specific research interest. Explain what specifically drew you to them as a supervisor. Explain what you want to work on with them. You should have read one of their papers or at minimum read a description of their research from their webpage. The type of email you wrote will get very few responses because we receive several such emails. I hope this doesn't come off too harsh. I hope you might take this advice and improve next time if you send more emails in the future - because I really do want you to succeed.



      "My name is ____________ and I am a senior majoring in Applied
      Mathematics at UC Davis. I am interested in working in your lab during
      graduate studies because of my broad interests in theoretical ecology.



      Your website especially stood out because you state that you encourage
      independent research and teamwork. Currently, I am collaborating with
      six other students modelling plant population dynamics in fragmented
      vernal pool landscapes. We defined our own research question, and
      although it was the toughest part of the project it was the most
      rewarding. During this project, I first came across your early work on
      the population dynamics of plants with a dormant life stage - and
      further reading some of your newer papers in epidemiology, predator
      prey dynamics and evolution, I really like the diversity of the
      problems in your lab. It seems like a really exciting lab to be part
      of.



      Specifically, I am interested in doing research in spatial ecology and
      understanding how populations spread. This is because spread is not
      only a fundamental process in ecology but also because it is at the
      heart of controlling environmental pests and diseases. I think your
      work on integral projection models will be especially relevant to the
      spread models I want to study (integro-difference equations).
      I am in
      the beginning phase of drafting an NSF graduate research fellowship
      application on how to best choose the locations of pest control when a
      pest species spreads according to such equations, and think you’d be
      an ideal supervisor for the project.



      I was wondering if you will have any openings for new graduate
      students in your lab this coming year? Any comments or feedback would
      be greatly appreciated."



      cheers,



      -Dr X




      Note the parts about teamwork and independent research are specifically on this professors website that talks about qualities he looks for in graduate students. I didn't put this sentence in any of my emails to other professors (in fact all the sentences except for the first one are very different for each prospective professor).



      The goal being to provide them useful advice that they might take and become more successful in the future. Often these students come from disadvantaged backgrounds or from developing countries and I think it is really important to try to help them and not just ignore their emails. Of course, as one becomes more well known, even this strategy might prove to be cumbersome.



      Over this past graduate student application season, nearly all of the students I sent this email response to were gushing with gratitude for the advice.






      share|improve this answer




















      • 19





        Maybe consider putting something like this on your webpage as well. (As someone who emailed many professors in the fashion you are describing before I knew better, I appreciate your prepared reply. You may want to consider adding several relevant papers or books that you expect prospective students to have read.)

        – Lorenzo
        Apr 12 at 3:44







      • 1





        @Lorenzo You could also put on your webpage an example of your early "begging" emails and then what you developed to.. From the other side as it were...

        – Solar Mike
        Apr 12 at 4:23






      • 5





        @SolarMike hmmmm... That might be too embarrassing, even for me. Maybe when I'm older.

        – Lorenzo
        Apr 12 at 5:17







      • 7





        @SolarMike ? No, this person is the professor, receiving begging emails, and this is their prepared reply for students. By putting this on his webpage, she can save some time and some students some embarrassment. Many professors have something like this : a link to a page with information for prospective students.

        – Lorenzo
        Apr 12 at 5:29







      • 3





        I like the first part but the second one is again a bit generic ;-)

        – lordy
        Apr 12 at 11:58













      72












      72








      72







      What I currently do is save the following text on my computer, and simply paste it in an email response every time I receive this type of email.




      I'm sorry to say that this email is too generic for me to consider you as a future PhD student working with me. Unfortunately, it doesn't demonstrate that you know what topics I work on. I'd recommend in the future sending only a few emails. Focus on max 10 or so potential supervisors that really fit your specific research interest. Explain what specifically drew you to them as a supervisor. Explain what you want to work on with them. You should have read one of their papers or at minimum read a description of their research from their webpage. The type of email you wrote will get very few responses because we receive several such emails. I hope this doesn't come off too harsh. I hope you might take this advice and improve next time if you send more emails in the future - because I really do want you to succeed.



      "My name is ____________ and I am a senior majoring in Applied
      Mathematics at UC Davis. I am interested in working in your lab during
      graduate studies because of my broad interests in theoretical ecology.



      Your website especially stood out because you state that you encourage
      independent research and teamwork. Currently, I am collaborating with
      six other students modelling plant population dynamics in fragmented
      vernal pool landscapes. We defined our own research question, and
      although it was the toughest part of the project it was the most
      rewarding. During this project, I first came across your early work on
      the population dynamics of plants with a dormant life stage - and
      further reading some of your newer papers in epidemiology, predator
      prey dynamics and evolution, I really like the diversity of the
      problems in your lab. It seems like a really exciting lab to be part
      of.



      Specifically, I am interested in doing research in spatial ecology and
      understanding how populations spread. This is because spread is not
      only a fundamental process in ecology but also because it is at the
      heart of controlling environmental pests and diseases. I think your
      work on integral projection models will be especially relevant to the
      spread models I want to study (integro-difference equations).
      I am in
      the beginning phase of drafting an NSF graduate research fellowship
      application on how to best choose the locations of pest control when a
      pest species spreads according to such equations, and think you’d be
      an ideal supervisor for the project.



      I was wondering if you will have any openings for new graduate
      students in your lab this coming year? Any comments or feedback would
      be greatly appreciated."



      cheers,



      -Dr X




      Note the parts about teamwork and independent research are specifically on this professors website that talks about qualities he looks for in graduate students. I didn't put this sentence in any of my emails to other professors (in fact all the sentences except for the first one are very different for each prospective professor).



      The goal being to provide them useful advice that they might take and become more successful in the future. Often these students come from disadvantaged backgrounds or from developing countries and I think it is really important to try to help them and not just ignore their emails. Of course, as one becomes more well known, even this strategy might prove to be cumbersome.



      Over this past graduate student application season, nearly all of the students I sent this email response to were gushing with gratitude for the advice.






      share|improve this answer















      What I currently do is save the following text on my computer, and simply paste it in an email response every time I receive this type of email.




      I'm sorry to say that this email is too generic for me to consider you as a future PhD student working with me. Unfortunately, it doesn't demonstrate that you know what topics I work on. I'd recommend in the future sending only a few emails. Focus on max 10 or so potential supervisors that really fit your specific research interest. Explain what specifically drew you to them as a supervisor. Explain what you want to work on with them. You should have read one of their papers or at minimum read a description of their research from their webpage. The type of email you wrote will get very few responses because we receive several such emails. I hope this doesn't come off too harsh. I hope you might take this advice and improve next time if you send more emails in the future - because I really do want you to succeed.



      "My name is ____________ and I am a senior majoring in Applied
      Mathematics at UC Davis. I am interested in working in your lab during
      graduate studies because of my broad interests in theoretical ecology.



      Your website especially stood out because you state that you encourage
      independent research and teamwork. Currently, I am collaborating with
      six other students modelling plant population dynamics in fragmented
      vernal pool landscapes. We defined our own research question, and
      although it was the toughest part of the project it was the most
      rewarding. During this project, I first came across your early work on
      the population dynamics of plants with a dormant life stage - and
      further reading some of your newer papers in epidemiology, predator
      prey dynamics and evolution, I really like the diversity of the
      problems in your lab. It seems like a really exciting lab to be part
      of.



      Specifically, I am interested in doing research in spatial ecology and
      understanding how populations spread. This is because spread is not
      only a fundamental process in ecology but also because it is at the
      heart of controlling environmental pests and diseases. I think your
      work on integral projection models will be especially relevant to the
      spread models I want to study (integro-difference equations).
      I am in
      the beginning phase of drafting an NSF graduate research fellowship
      application on how to best choose the locations of pest control when a
      pest species spreads according to such equations, and think you’d be
      an ideal supervisor for the project.



      I was wondering if you will have any openings for new graduate
      students in your lab this coming year? Any comments or feedback would
      be greatly appreciated."



      cheers,



      -Dr X




      Note the parts about teamwork and independent research are specifically on this professors website that talks about qualities he looks for in graduate students. I didn't put this sentence in any of my emails to other professors (in fact all the sentences except for the first one are very different for each prospective professor).



      The goal being to provide them useful advice that they might take and become more successful in the future. Often these students come from disadvantaged backgrounds or from developing countries and I think it is really important to try to help them and not just ignore their emails. Of course, as one becomes more well known, even this strategy might prove to be cumbersome.



      Over this past graduate student application season, nearly all of the students I sent this email response to were gushing with gratitude for the advice.







      share|improve this answer














      share|improve this answer



      share|improve this answer








      edited 22 hours ago

























      answered Apr 12 at 3:14









      WetlabStudentWetlabStudent

      6,78232952




      6,78232952







      • 19





        Maybe consider putting something like this on your webpage as well. (As someone who emailed many professors in the fashion you are describing before I knew better, I appreciate your prepared reply. You may want to consider adding several relevant papers or books that you expect prospective students to have read.)

        – Lorenzo
        Apr 12 at 3:44







      • 1





        @Lorenzo You could also put on your webpage an example of your early "begging" emails and then what you developed to.. From the other side as it were...

        – Solar Mike
        Apr 12 at 4:23






      • 5





        @SolarMike hmmmm... That might be too embarrassing, even for me. Maybe when I'm older.

        – Lorenzo
        Apr 12 at 5:17







      • 7





        @SolarMike ? No, this person is the professor, receiving begging emails, and this is their prepared reply for students. By putting this on his webpage, she can save some time and some students some embarrassment. Many professors have something like this : a link to a page with information for prospective students.

        – Lorenzo
        Apr 12 at 5:29







      • 3





        I like the first part but the second one is again a bit generic ;-)

        – lordy
        Apr 12 at 11:58












      • 19





        Maybe consider putting something like this on your webpage as well. (As someone who emailed many professors in the fashion you are describing before I knew better, I appreciate your prepared reply. You may want to consider adding several relevant papers or books that you expect prospective students to have read.)

        – Lorenzo
        Apr 12 at 3:44







      • 1





        @Lorenzo You could also put on your webpage an example of your early "begging" emails and then what you developed to.. From the other side as it were...

        – Solar Mike
        Apr 12 at 4:23






      • 5





        @SolarMike hmmmm... That might be too embarrassing, even for me. Maybe when I'm older.

        – Lorenzo
        Apr 12 at 5:17







      • 7





        @SolarMike ? No, this person is the professor, receiving begging emails, and this is their prepared reply for students. By putting this on his webpage, she can save some time and some students some embarrassment. Many professors have something like this : a link to a page with information for prospective students.

        – Lorenzo
        Apr 12 at 5:29







      • 3





        I like the first part but the second one is again a bit generic ;-)

        – lordy
        Apr 12 at 11:58







      19




      19





      Maybe consider putting something like this on your webpage as well. (As someone who emailed many professors in the fashion you are describing before I knew better, I appreciate your prepared reply. You may want to consider adding several relevant papers or books that you expect prospective students to have read.)

      – Lorenzo
      Apr 12 at 3:44






      Maybe consider putting something like this on your webpage as well. (As someone who emailed many professors in the fashion you are describing before I knew better, I appreciate your prepared reply. You may want to consider adding several relevant papers or books that you expect prospective students to have read.)

      – Lorenzo
      Apr 12 at 3:44





      1




      1





      @Lorenzo You could also put on your webpage an example of your early "begging" emails and then what you developed to.. From the other side as it were...

      – Solar Mike
      Apr 12 at 4:23





      @Lorenzo You could also put on your webpage an example of your early "begging" emails and then what you developed to.. From the other side as it were...

      – Solar Mike
      Apr 12 at 4:23




      5




      5





      @SolarMike hmmmm... That might be too embarrassing, even for me. Maybe when I'm older.

      – Lorenzo
      Apr 12 at 5:17






      @SolarMike hmmmm... That might be too embarrassing, even for me. Maybe when I'm older.

      – Lorenzo
      Apr 12 at 5:17





      7




      7





      @SolarMike ? No, this person is the professor, receiving begging emails, and this is their prepared reply for students. By putting this on his webpage, she can save some time and some students some embarrassment. Many professors have something like this : a link to a page with information for prospective students.

      – Lorenzo
      Apr 12 at 5:29






      @SolarMike ? No, this person is the professor, receiving begging emails, and this is their prepared reply for students. By putting this on his webpage, she can save some time and some students some embarrassment. Many professors have something like this : a link to a page with information for prospective students.

      – Lorenzo
      Apr 12 at 5:29





      3




      3





      I like the first part but the second one is again a bit generic ;-)

      – lordy
      Apr 12 at 11:58





      I like the first part but the second one is again a bit generic ;-)

      – lordy
      Apr 12 at 11:58











      21














      If I am not especially interested in the student's profile, I simply delete the email. If no effort whatsoever was spent by the sender to address an email to me personally, I don't feel like I have a duty to respond to it.



      If I am interested by the student's profile and they have just been clueless about how to get in touch with potential supervisors, you can answer generic advice as suggested in @WetlabStudent's answer, or you can write a one-line generic answer like "Thanks for reaching out. What would specifically interest you in working with me?" and give the student a chance to be more specific.






      share|improve this answer


















      • 2





        This seems efficient. You never requested the email, so it is up to the writer to earn your attention. Reply to those that made an effort but are not suitable.

        – David
        2 days ago











      • This is definitely my approach. I feel no more need to respond to a postdoc spammer who doesn't even bother to figure out what field I'm in than to a predatory journal spammer.

        – jakebeal
        2 days ago















      21














      If I am not especially interested in the student's profile, I simply delete the email. If no effort whatsoever was spent by the sender to address an email to me personally, I don't feel like I have a duty to respond to it.



      If I am interested by the student's profile and they have just been clueless about how to get in touch with potential supervisors, you can answer generic advice as suggested in @WetlabStudent's answer, or you can write a one-line generic answer like "Thanks for reaching out. What would specifically interest you in working with me?" and give the student a chance to be more specific.






      share|improve this answer


















      • 2





        This seems efficient. You never requested the email, so it is up to the writer to earn your attention. Reply to those that made an effort but are not suitable.

        – David
        2 days ago











      • This is definitely my approach. I feel no more need to respond to a postdoc spammer who doesn't even bother to figure out what field I'm in than to a predatory journal spammer.

        – jakebeal
        2 days ago













      21












      21








      21







      If I am not especially interested in the student's profile, I simply delete the email. If no effort whatsoever was spent by the sender to address an email to me personally, I don't feel like I have a duty to respond to it.



      If I am interested by the student's profile and they have just been clueless about how to get in touch with potential supervisors, you can answer generic advice as suggested in @WetlabStudent's answer, or you can write a one-line generic answer like "Thanks for reaching out. What would specifically interest you in working with me?" and give the student a chance to be more specific.






      share|improve this answer













      If I am not especially interested in the student's profile, I simply delete the email. If no effort whatsoever was spent by the sender to address an email to me personally, I don't feel like I have a duty to respond to it.



      If I am interested by the student's profile and they have just been clueless about how to get in touch with potential supervisors, you can answer generic advice as suggested in @WetlabStudent's answer, or you can write a one-line generic answer like "Thanks for reaching out. What would specifically interest you in working with me?" and give the student a chance to be more specific.







      share|improve this answer












      share|improve this answer



      share|improve this answer










      answered Apr 12 at 13:28









      a3nma3nm

      1,522615




      1,522615







      • 2





        This seems efficient. You never requested the email, so it is up to the writer to earn your attention. Reply to those that made an effort but are not suitable.

        – David
        2 days ago











      • This is definitely my approach. I feel no more need to respond to a postdoc spammer who doesn't even bother to figure out what field I'm in than to a predatory journal spammer.

        – jakebeal
        2 days ago












      • 2





        This seems efficient. You never requested the email, so it is up to the writer to earn your attention. Reply to those that made an effort but are not suitable.

        – David
        2 days ago











      • This is definitely my approach. I feel no more need to respond to a postdoc spammer who doesn't even bother to figure out what field I'm in than to a predatory journal spammer.

        – jakebeal
        2 days ago







      2




      2





      This seems efficient. You never requested the email, so it is up to the writer to earn your attention. Reply to those that made an effort but are not suitable.

      – David
      2 days ago





      This seems efficient. You never requested the email, so it is up to the writer to earn your attention. Reply to those that made an effort but are not suitable.

      – David
      2 days ago













      This is definitely my approach. I feel no more need to respond to a postdoc spammer who doesn't even bother to figure out what field I'm in than to a predatory journal spammer.

      – jakebeal
      2 days ago





      This is definitely my approach. I feel no more need to respond to a postdoc spammer who doesn't even bother to figure out what field I'm in than to a predatory journal spammer.

      – jakebeal
      2 days ago











      10














      In our department, we forward those emails to the department administrator, who replies with a polite but generic e-mail encouraging prospective students to apply via our normal procedure. However, that’s a bit above and beyond, and I realize many departments don’t offer such a service to their faculty.



      In lieu of that, if you are a Gmail user, I recommend the “canned responses” feature, which is even easier than the copy and paste approach IMO.






      share|improve this answer








      New contributor




      LarrySnyder610 is a new contributor to this site. Take care in asking for clarification, commenting, and answering.
      Check out our Code of Conduct.















      • 4





        You can set the canned response as an alternative 'signature' in most email clients, as well.

        – Adonalsium
        Apr 12 at 17:25















      10














      In our department, we forward those emails to the department administrator, who replies with a polite but generic e-mail encouraging prospective students to apply via our normal procedure. However, that’s a bit above and beyond, and I realize many departments don’t offer such a service to their faculty.



      In lieu of that, if you are a Gmail user, I recommend the “canned responses” feature, which is even easier than the copy and paste approach IMO.






      share|improve this answer








      New contributor




      LarrySnyder610 is a new contributor to this site. Take care in asking for clarification, commenting, and answering.
      Check out our Code of Conduct.















      • 4





        You can set the canned response as an alternative 'signature' in most email clients, as well.

        – Adonalsium
        Apr 12 at 17:25













      10












      10








      10







      In our department, we forward those emails to the department administrator, who replies with a polite but generic e-mail encouraging prospective students to apply via our normal procedure. However, that’s a bit above and beyond, and I realize many departments don’t offer such a service to their faculty.



      In lieu of that, if you are a Gmail user, I recommend the “canned responses” feature, which is even easier than the copy and paste approach IMO.






      share|improve this answer








      New contributor




      LarrySnyder610 is a new contributor to this site. Take care in asking for clarification, commenting, and answering.
      Check out our Code of Conduct.










      In our department, we forward those emails to the department administrator, who replies with a polite but generic e-mail encouraging prospective students to apply via our normal procedure. However, that’s a bit above and beyond, and I realize many departments don’t offer such a service to their faculty.



      In lieu of that, if you are a Gmail user, I recommend the “canned responses” feature, which is even easier than the copy and paste approach IMO.







      share|improve this answer








      New contributor




      LarrySnyder610 is a new contributor to this site. Take care in asking for clarification, commenting, and answering.
      Check out our Code of Conduct.









      share|improve this answer



      share|improve this answer






      New contributor




      LarrySnyder610 is a new contributor to this site. Take care in asking for clarification, commenting, and answering.
      Check out our Code of Conduct.









      answered Apr 12 at 11:35









      LarrySnyder610LarrySnyder610

      3014




      3014




      New contributor




      LarrySnyder610 is a new contributor to this site. Take care in asking for clarification, commenting, and answering.
      Check out our Code of Conduct.





      New contributor





      LarrySnyder610 is a new contributor to this site. Take care in asking for clarification, commenting, and answering.
      Check out our Code of Conduct.






      LarrySnyder610 is a new contributor to this site. Take care in asking for clarification, commenting, and answering.
      Check out our Code of Conduct.







      • 4





        You can set the canned response as an alternative 'signature' in most email clients, as well.

        – Adonalsium
        Apr 12 at 17:25












      • 4





        You can set the canned response as an alternative 'signature' in most email clients, as well.

        – Adonalsium
        Apr 12 at 17:25







      4




      4





      You can set the canned response as an alternative 'signature' in most email clients, as well.

      – Adonalsium
      Apr 12 at 17:25





      You can set the canned response as an alternative 'signature' in most email clients, as well.

      – Adonalsium
      Apr 12 at 17:25











      4














      It seems like the consensus here about replying to generic emails with canned emails. I have nothing to add to the existing answers, except a technical solution to make the process of copy-pasting the emails easier. Two software I can recommend for Windows users are PhraseExpress and AutoHotkey. The former has a GUI and can sync with your phone, the latter gives you more flexibility.



      For AutoHotKey, use:



      :*:cemail::
      SendRaw,
      (
      text text text
      )
      return


      So every time you type cemail (shorted for "canned email"), text text text will be auto-typed. If you need to customize the text, use this template:



      InputBox, string1, What to type?, Suggestion 1`, 2`, 3 
      InputBox, string2, What to type?, Suggestion a`, b`, c
      SendInput text text %string1% text %string2%


      The box will be like this:








      share|improve this answer

























      • @adonalsium points out that this can also be achieved by saving it as an alternative custom signature in various email clients. Great tips, both of you, thanks

        – WetlabStudent
        22 hours ago











      • call this a bias if you want, but I would highly recommend you to use AutoHotKey if you are a Windows user. So powerful.

        – Ooker
        21 hours ago















      4














      It seems like the consensus here about replying to generic emails with canned emails. I have nothing to add to the existing answers, except a technical solution to make the process of copy-pasting the emails easier. Two software I can recommend for Windows users are PhraseExpress and AutoHotkey. The former has a GUI and can sync with your phone, the latter gives you more flexibility.



      For AutoHotKey, use:



      :*:cemail::
      SendRaw,
      (
      text text text
      )
      return


      So every time you type cemail (shorted for "canned email"), text text text will be auto-typed. If you need to customize the text, use this template:



      InputBox, string1, What to type?, Suggestion 1`, 2`, 3 
      InputBox, string2, What to type?, Suggestion a`, b`, c
      SendInput text text %string1% text %string2%


      The box will be like this:








      share|improve this answer

























      • @adonalsium points out that this can also be achieved by saving it as an alternative custom signature in various email clients. Great tips, both of you, thanks

        – WetlabStudent
        22 hours ago











      • call this a bias if you want, but I would highly recommend you to use AutoHotKey if you are a Windows user. So powerful.

        – Ooker
        21 hours ago













      4












      4








      4







      It seems like the consensus here about replying to generic emails with canned emails. I have nothing to add to the existing answers, except a technical solution to make the process of copy-pasting the emails easier. Two software I can recommend for Windows users are PhraseExpress and AutoHotkey. The former has a GUI and can sync with your phone, the latter gives you more flexibility.



      For AutoHotKey, use:



      :*:cemail::
      SendRaw,
      (
      text text text
      )
      return


      So every time you type cemail (shorted for "canned email"), text text text will be auto-typed. If you need to customize the text, use this template:



      InputBox, string1, What to type?, Suggestion 1`, 2`, 3 
      InputBox, string2, What to type?, Suggestion a`, b`, c
      SendInput text text %string1% text %string2%


      The box will be like this:








      share|improve this answer















      It seems like the consensus here about replying to generic emails with canned emails. I have nothing to add to the existing answers, except a technical solution to make the process of copy-pasting the emails easier. Two software I can recommend for Windows users are PhraseExpress and AutoHotkey. The former has a GUI and can sync with your phone, the latter gives you more flexibility.



      For AutoHotKey, use:



      :*:cemail::
      SendRaw,
      (
      text text text
      )
      return


      So every time you type cemail (shorted for "canned email"), text text text will be auto-typed. If you need to customize the text, use this template:



      InputBox, string1, What to type?, Suggestion 1`, 2`, 3 
      InputBox, string2, What to type?, Suggestion a`, b`, c
      SendInput text text %string1% text %string2%


      The box will be like this:









      share|improve this answer














      share|improve this answer



      share|improve this answer








      edited yesterday

























      answered 2 days ago









      OokerOoker

      5,02053296




      5,02053296












      • @adonalsium points out that this can also be achieved by saving it as an alternative custom signature in various email clients. Great tips, both of you, thanks

        – WetlabStudent
        22 hours ago











      • call this a bias if you want, but I would highly recommend you to use AutoHotKey if you are a Windows user. So powerful.

        – Ooker
        21 hours ago

















      • @adonalsium points out that this can also be achieved by saving it as an alternative custom signature in various email clients. Great tips, both of you, thanks

        – WetlabStudent
        22 hours ago











      • call this a bias if you want, but I would highly recommend you to use AutoHotKey if you are a Windows user. So powerful.

        – Ooker
        21 hours ago
















      @adonalsium points out that this can also be achieved by saving it as an alternative custom signature in various email clients. Great tips, both of you, thanks

      – WetlabStudent
      22 hours ago





      @adonalsium points out that this can also be achieved by saving it as an alternative custom signature in various email clients. Great tips, both of you, thanks

      – WetlabStudent
      22 hours ago













      call this a bias if you want, but I would highly recommend you to use AutoHotKey if you are a Windows user. So powerful.

      – Ooker
      21 hours ago





      call this a bias if you want, but I would highly recommend you to use AutoHotKey if you are a Windows user. So powerful.

      – Ooker
      21 hours ago











      3














      Interesting question. I went through the application process a few years ago, and quite a few professors never responded, and to be honest I think that's perfectly okay, and have told many of my friends to expect no reply when applying. If you really want to, I'd keep it brief and say basically that you're looking for students with a clearer idea of their research topics and ones who know better what you are studying. and then tell them best of luck.






      share|improve this answer








      New contributor




      EMP is a new contributor to this site. Take care in asking for clarification, commenting, and answering.
      Check out our Code of Conduct.




















      • Did the approach actually land you a position in a program?

        – Scott Seidman
        Apr 12 at 15:28






      • 1





        Hmm? I didn't employ that approach and am at my 1st choice. I wrote long detailed emails specifying my background, what I wanted to study and referencing the professors research, and attached my CV. Despite that I still didn't hear back from a couple professors. So clearly, if you don't customize your letter at all, expecting a response is silly. I helped many of my friends who applied in the last few years, either by giving them advice or editing their applications, and gave them all the warning that a busy professor may just choose not to respond, and it's not rare for that to happen.

        – EMP
        Apr 12 at 20:04







      • 3





        In the US, at least, you're not "applying" when you contact a prof. There is no route in that way. I get so many of these letters that I'm interested in trying to figure out if students look at this as an application process. The emails that start "I've applied to your program...." are much better received by me.

        – Scott Seidman
        Apr 12 at 20:33











      • I didn't see it as part of the application, I saw it as a prerequisite for it. I sent an email stating my background and research interests (which were tightly defined) and asked the professors if they were still doing research in that topic and if it was worth it to apply. In my case, I applied to more EU and Canadian schools than US. But even in the U.S. knowing if a professor is interested saves time. Where I am now in the U.S. I spoke with my advisor, I interviewed with him, and then he told me to apply and told the office to accept me.

        – EMP
        Apr 12 at 23:11











      • Yes, I was taught reaching out is practically a prerequisite for applications. I was only accepted/got interviews from professors I reached out to and talked to over the summer (3).

        – Azor Ahai
        Apr 12 at 23:13















      3














      Interesting question. I went through the application process a few years ago, and quite a few professors never responded, and to be honest I think that's perfectly okay, and have told many of my friends to expect no reply when applying. If you really want to, I'd keep it brief and say basically that you're looking for students with a clearer idea of their research topics and ones who know better what you are studying. and then tell them best of luck.






      share|improve this answer








      New contributor




      EMP is a new contributor to this site. Take care in asking for clarification, commenting, and answering.
      Check out our Code of Conduct.




















      • Did the approach actually land you a position in a program?

        – Scott Seidman
        Apr 12 at 15:28






      • 1





        Hmm? I didn't employ that approach and am at my 1st choice. I wrote long detailed emails specifying my background, what I wanted to study and referencing the professors research, and attached my CV. Despite that I still didn't hear back from a couple professors. So clearly, if you don't customize your letter at all, expecting a response is silly. I helped many of my friends who applied in the last few years, either by giving them advice or editing their applications, and gave them all the warning that a busy professor may just choose not to respond, and it's not rare for that to happen.

        – EMP
        Apr 12 at 20:04







      • 3





        In the US, at least, you're not "applying" when you contact a prof. There is no route in that way. I get so many of these letters that I'm interested in trying to figure out if students look at this as an application process. The emails that start "I've applied to your program...." are much better received by me.

        – Scott Seidman
        Apr 12 at 20:33











      • I didn't see it as part of the application, I saw it as a prerequisite for it. I sent an email stating my background and research interests (which were tightly defined) and asked the professors if they were still doing research in that topic and if it was worth it to apply. In my case, I applied to more EU and Canadian schools than US. But even in the U.S. knowing if a professor is interested saves time. Where I am now in the U.S. I spoke with my advisor, I interviewed with him, and then he told me to apply and told the office to accept me.

        – EMP
        Apr 12 at 23:11











      • Yes, I was taught reaching out is practically a prerequisite for applications. I was only accepted/got interviews from professors I reached out to and talked to over the summer (3).

        – Azor Ahai
        Apr 12 at 23:13













      3












      3








      3







      Interesting question. I went through the application process a few years ago, and quite a few professors never responded, and to be honest I think that's perfectly okay, and have told many of my friends to expect no reply when applying. If you really want to, I'd keep it brief and say basically that you're looking for students with a clearer idea of their research topics and ones who know better what you are studying. and then tell them best of luck.






      share|improve this answer








      New contributor




      EMP is a new contributor to this site. Take care in asking for clarification, commenting, and answering.
      Check out our Code of Conduct.










      Interesting question. I went through the application process a few years ago, and quite a few professors never responded, and to be honest I think that's perfectly okay, and have told many of my friends to expect no reply when applying. If you really want to, I'd keep it brief and say basically that you're looking for students with a clearer idea of their research topics and ones who know better what you are studying. and then tell them best of luck.







      share|improve this answer








      New contributor




      EMP is a new contributor to this site. Take care in asking for clarification, commenting, and answering.
      Check out our Code of Conduct.









      share|improve this answer



      share|improve this answer






      New contributor




      EMP is a new contributor to this site. Take care in asking for clarification, commenting, and answering.
      Check out our Code of Conduct.









      answered Apr 12 at 5:29









      EMPEMP

      412




      412




      New contributor




      EMP is a new contributor to this site. Take care in asking for clarification, commenting, and answering.
      Check out our Code of Conduct.





      New contributor





      EMP is a new contributor to this site. Take care in asking for clarification, commenting, and answering.
      Check out our Code of Conduct.






      EMP is a new contributor to this site. Take care in asking for clarification, commenting, and answering.
      Check out our Code of Conduct.












      • Did the approach actually land you a position in a program?

        – Scott Seidman
        Apr 12 at 15:28






      • 1





        Hmm? I didn't employ that approach and am at my 1st choice. I wrote long detailed emails specifying my background, what I wanted to study and referencing the professors research, and attached my CV. Despite that I still didn't hear back from a couple professors. So clearly, if you don't customize your letter at all, expecting a response is silly. I helped many of my friends who applied in the last few years, either by giving them advice or editing their applications, and gave them all the warning that a busy professor may just choose not to respond, and it's not rare for that to happen.

        – EMP
        Apr 12 at 20:04







      • 3





        In the US, at least, you're not "applying" when you contact a prof. There is no route in that way. I get so many of these letters that I'm interested in trying to figure out if students look at this as an application process. The emails that start "I've applied to your program...." are much better received by me.

        – Scott Seidman
        Apr 12 at 20:33











      • I didn't see it as part of the application, I saw it as a prerequisite for it. I sent an email stating my background and research interests (which were tightly defined) and asked the professors if they were still doing research in that topic and if it was worth it to apply. In my case, I applied to more EU and Canadian schools than US. But even in the U.S. knowing if a professor is interested saves time. Where I am now in the U.S. I spoke with my advisor, I interviewed with him, and then he told me to apply and told the office to accept me.

        – EMP
        Apr 12 at 23:11











      • Yes, I was taught reaching out is practically a prerequisite for applications. I was only accepted/got interviews from professors I reached out to and talked to over the summer (3).

        – Azor Ahai
        Apr 12 at 23:13

















      • Did the approach actually land you a position in a program?

        – Scott Seidman
        Apr 12 at 15:28






      • 1





        Hmm? I didn't employ that approach and am at my 1st choice. I wrote long detailed emails specifying my background, what I wanted to study and referencing the professors research, and attached my CV. Despite that I still didn't hear back from a couple professors. So clearly, if you don't customize your letter at all, expecting a response is silly. I helped many of my friends who applied in the last few years, either by giving them advice or editing their applications, and gave them all the warning that a busy professor may just choose not to respond, and it's not rare for that to happen.

        – EMP
        Apr 12 at 20:04







      • 3





        In the US, at least, you're not "applying" when you contact a prof. There is no route in that way. I get so many of these letters that I'm interested in trying to figure out if students look at this as an application process. The emails that start "I've applied to your program...." are much better received by me.

        – Scott Seidman
        Apr 12 at 20:33











      • I didn't see it as part of the application, I saw it as a prerequisite for it. I sent an email stating my background and research interests (which were tightly defined) and asked the professors if they were still doing research in that topic and if it was worth it to apply. In my case, I applied to more EU and Canadian schools than US. But even in the U.S. knowing if a professor is interested saves time. Where I am now in the U.S. I spoke with my advisor, I interviewed with him, and then he told me to apply and told the office to accept me.

        – EMP
        Apr 12 at 23:11











      • Yes, I was taught reaching out is practically a prerequisite for applications. I was only accepted/got interviews from professors I reached out to and talked to over the summer (3).

        – Azor Ahai
        Apr 12 at 23:13
















      Did the approach actually land you a position in a program?

      – Scott Seidman
      Apr 12 at 15:28





      Did the approach actually land you a position in a program?

      – Scott Seidman
      Apr 12 at 15:28




      1




      1





      Hmm? I didn't employ that approach and am at my 1st choice. I wrote long detailed emails specifying my background, what I wanted to study and referencing the professors research, and attached my CV. Despite that I still didn't hear back from a couple professors. So clearly, if you don't customize your letter at all, expecting a response is silly. I helped many of my friends who applied in the last few years, either by giving them advice or editing their applications, and gave them all the warning that a busy professor may just choose not to respond, and it's not rare for that to happen.

      – EMP
      Apr 12 at 20:04






      Hmm? I didn't employ that approach and am at my 1st choice. I wrote long detailed emails specifying my background, what I wanted to study and referencing the professors research, and attached my CV. Despite that I still didn't hear back from a couple professors. So clearly, if you don't customize your letter at all, expecting a response is silly. I helped many of my friends who applied in the last few years, either by giving them advice or editing their applications, and gave them all the warning that a busy professor may just choose not to respond, and it's not rare for that to happen.

      – EMP
      Apr 12 at 20:04





      3




      3





      In the US, at least, you're not "applying" when you contact a prof. There is no route in that way. I get so many of these letters that I'm interested in trying to figure out if students look at this as an application process. The emails that start "I've applied to your program...." are much better received by me.

      – Scott Seidman
      Apr 12 at 20:33





      In the US, at least, you're not "applying" when you contact a prof. There is no route in that way. I get so many of these letters that I'm interested in trying to figure out if students look at this as an application process. The emails that start "I've applied to your program...." are much better received by me.

      – Scott Seidman
      Apr 12 at 20:33













      I didn't see it as part of the application, I saw it as a prerequisite for it. I sent an email stating my background and research interests (which were tightly defined) and asked the professors if they were still doing research in that topic and if it was worth it to apply. In my case, I applied to more EU and Canadian schools than US. But even in the U.S. knowing if a professor is interested saves time. Where I am now in the U.S. I spoke with my advisor, I interviewed with him, and then he told me to apply and told the office to accept me.

      – EMP
      Apr 12 at 23:11





      I didn't see it as part of the application, I saw it as a prerequisite for it. I sent an email stating my background and research interests (which were tightly defined) and asked the professors if they were still doing research in that topic and if it was worth it to apply. In my case, I applied to more EU and Canadian schools than US. But even in the U.S. knowing if a professor is interested saves time. Where I am now in the U.S. I spoke with my advisor, I interviewed with him, and then he told me to apply and told the office to accept me.

      – EMP
      Apr 12 at 23:11













      Yes, I was taught reaching out is practically a prerequisite for applications. I was only accepted/got interviews from professors I reached out to and talked to over the summer (3).

      – Azor Ahai
      Apr 12 at 23:13





      Yes, I was taught reaching out is practically a prerequisite for applications. I was only accepted/got interviews from professors I reached out to and talked to over the summer (3).

      – Azor Ahai
      Apr 12 at 23:13











      3














      Life is about setting goals and priorities.



      If your goal is to be a saint, then spend time helping these random unknown individuals to fulfil their ambitions. If not, just hit "delete".



      Nobody can tell you whether to aspire to sainthood or to winning a Nobel Prize for your academic work (or something in between those extremes), but history suggests that trying achieve both simultaneously doesn't work.






      share|improve this answer


















      • 8





        It doesn't exactly require being a saint to help random unknown poor students every now and then, and it's not that time consuming to copy-paste a generic(!) reply for emails like that.

        – JiK
        Apr 12 at 11:39






      • 3





        @JiK agreed. We can be decent people and still achieve success - most of the time, the right thing to do isn't that costly, and usually has flow-on benefits in some way or another.

        – goblin
        Apr 12 at 12:06






      • 3





        well, I don't tell people who throw advertisements in my postbox how to make sure I read them either and I still consider myself a decent being. It all depends a bit on how it comes off and what information your page already has. After I got the first such mail I put a respective line on my personal page that redirected to the already existing well maintained university site for applications. If someone still manages to ignore both, I feel absolutely no indecency in just ignoring that request. I might still have a particularly good day and answer someone, but I feel it's not undecent not to.

        – Frank Hopkins
        Apr 12 at 17:12















      3














      Life is about setting goals and priorities.



      If your goal is to be a saint, then spend time helping these random unknown individuals to fulfil their ambitions. If not, just hit "delete".



      Nobody can tell you whether to aspire to sainthood or to winning a Nobel Prize for your academic work (or something in between those extremes), but history suggests that trying achieve both simultaneously doesn't work.






      share|improve this answer


















      • 8





        It doesn't exactly require being a saint to help random unknown poor students every now and then, and it's not that time consuming to copy-paste a generic(!) reply for emails like that.

        – JiK
        Apr 12 at 11:39






      • 3





        @JiK agreed. We can be decent people and still achieve success - most of the time, the right thing to do isn't that costly, and usually has flow-on benefits in some way or another.

        – goblin
        Apr 12 at 12:06






      • 3





        well, I don't tell people who throw advertisements in my postbox how to make sure I read them either and I still consider myself a decent being. It all depends a bit on how it comes off and what information your page already has. After I got the first such mail I put a respective line on my personal page that redirected to the already existing well maintained university site for applications. If someone still manages to ignore both, I feel absolutely no indecency in just ignoring that request. I might still have a particularly good day and answer someone, but I feel it's not undecent not to.

        – Frank Hopkins
        Apr 12 at 17:12













      3












      3








      3







      Life is about setting goals and priorities.



      If your goal is to be a saint, then spend time helping these random unknown individuals to fulfil their ambitions. If not, just hit "delete".



      Nobody can tell you whether to aspire to sainthood or to winning a Nobel Prize for your academic work (or something in between those extremes), but history suggests that trying achieve both simultaneously doesn't work.






      share|improve this answer













      Life is about setting goals and priorities.



      If your goal is to be a saint, then spend time helping these random unknown individuals to fulfil their ambitions. If not, just hit "delete".



      Nobody can tell you whether to aspire to sainthood or to winning a Nobel Prize for your academic work (or something in between those extremes), but history suggests that trying achieve both simultaneously doesn't work.







      share|improve this answer












      share|improve this answer



      share|improve this answer










      answered Apr 12 at 10:44









      alephzeroalephzero

      2,7591015




      2,7591015







      • 8





        It doesn't exactly require being a saint to help random unknown poor students every now and then, and it's not that time consuming to copy-paste a generic(!) reply for emails like that.

        – JiK
        Apr 12 at 11:39






      • 3





        @JiK agreed. We can be decent people and still achieve success - most of the time, the right thing to do isn't that costly, and usually has flow-on benefits in some way or another.

        – goblin
        Apr 12 at 12:06






      • 3





        well, I don't tell people who throw advertisements in my postbox how to make sure I read them either and I still consider myself a decent being. It all depends a bit on how it comes off and what information your page already has. After I got the first such mail I put a respective line on my personal page that redirected to the already existing well maintained university site for applications. If someone still manages to ignore both, I feel absolutely no indecency in just ignoring that request. I might still have a particularly good day and answer someone, but I feel it's not undecent not to.

        – Frank Hopkins
        Apr 12 at 17:12












      • 8





        It doesn't exactly require being a saint to help random unknown poor students every now and then, and it's not that time consuming to copy-paste a generic(!) reply for emails like that.

        – JiK
        Apr 12 at 11:39






      • 3





        @JiK agreed. We can be decent people and still achieve success - most of the time, the right thing to do isn't that costly, and usually has flow-on benefits in some way or another.

        – goblin
        Apr 12 at 12:06






      • 3





        well, I don't tell people who throw advertisements in my postbox how to make sure I read them either and I still consider myself a decent being. It all depends a bit on how it comes off and what information your page already has. After I got the first such mail I put a respective line on my personal page that redirected to the already existing well maintained university site for applications. If someone still manages to ignore both, I feel absolutely no indecency in just ignoring that request. I might still have a particularly good day and answer someone, but I feel it's not undecent not to.

        – Frank Hopkins
        Apr 12 at 17:12







      8




      8





      It doesn't exactly require being a saint to help random unknown poor students every now and then, and it's not that time consuming to copy-paste a generic(!) reply for emails like that.

      – JiK
      Apr 12 at 11:39





      It doesn't exactly require being a saint to help random unknown poor students every now and then, and it's not that time consuming to copy-paste a generic(!) reply for emails like that.

      – JiK
      Apr 12 at 11:39




      3




      3





      @JiK agreed. We can be decent people and still achieve success - most of the time, the right thing to do isn't that costly, and usually has flow-on benefits in some way or another.

      – goblin
      Apr 12 at 12:06





      @JiK agreed. We can be decent people and still achieve success - most of the time, the right thing to do isn't that costly, and usually has flow-on benefits in some way or another.

      – goblin
      Apr 12 at 12:06




      3




      3





      well, I don't tell people who throw advertisements in my postbox how to make sure I read them either and I still consider myself a decent being. It all depends a bit on how it comes off and what information your page already has. After I got the first such mail I put a respective line on my personal page that redirected to the already existing well maintained university site for applications. If someone still manages to ignore both, I feel absolutely no indecency in just ignoring that request. I might still have a particularly good day and answer someone, but I feel it's not undecent not to.

      – Frank Hopkins
      Apr 12 at 17:12





      well, I don't tell people who throw advertisements in my postbox how to make sure I read them either and I still consider myself a decent being. It all depends a bit on how it comes off and what information your page already has. After I got the first such mail I put a respective line on my personal page that redirected to the already existing well maintained university site for applications. If someone still manages to ignore both, I feel absolutely no indecency in just ignoring that request. I might still have a particularly good day and answer someone, but I feel it's not undecent not to.

      – Frank Hopkins
      Apr 12 at 17:12











      2















      How to politely respond to generic emails




      Don't. If the email is unsolicited, you're not obliged to answer.



      I know that this goes against our inner moral compass, but think of it this way: sending email is quick and easy. Too quick and too easy. Those people most likely have put less effort into sending such email than the effort you have put into reading it! It's you who's at disadvantage here. Responding is nothing short of letting yourself to be robbed of even more time against your will. That's why your colleagues just delete them. Don't feel bad for ignoring bad mails.



      In fact, feel bad for replying! If you reply to bad mails, you're only showing that their strategy is working and encourage them to keep sending more. You're helping by ignoring.



      You want to be helpful. But they're not asking for your help, they're asking for a specific favor. What you're currently doing is unsolicited advice, as unsolicited as their spam. And like most unsolicited things it only makes everything worse. You'll be seen as condescending and patronizing. You're basically saying "be more like me and less yourself". Nobody wants to hear that. You're not helping anyone, you just make yourself feel better about being yourself.






      share|improve this answer



























        2















        How to politely respond to generic emails




        Don't. If the email is unsolicited, you're not obliged to answer.



        I know that this goes against our inner moral compass, but think of it this way: sending email is quick and easy. Too quick and too easy. Those people most likely have put less effort into sending such email than the effort you have put into reading it! It's you who's at disadvantage here. Responding is nothing short of letting yourself to be robbed of even more time against your will. That's why your colleagues just delete them. Don't feel bad for ignoring bad mails.



        In fact, feel bad for replying! If you reply to bad mails, you're only showing that their strategy is working and encourage them to keep sending more. You're helping by ignoring.



        You want to be helpful. But they're not asking for your help, they're asking for a specific favor. What you're currently doing is unsolicited advice, as unsolicited as their spam. And like most unsolicited things it only makes everything worse. You'll be seen as condescending and patronizing. You're basically saying "be more like me and less yourself". Nobody wants to hear that. You're not helping anyone, you just make yourself feel better about being yourself.






        share|improve this answer

























          2












          2








          2








          How to politely respond to generic emails




          Don't. If the email is unsolicited, you're not obliged to answer.



          I know that this goes against our inner moral compass, but think of it this way: sending email is quick and easy. Too quick and too easy. Those people most likely have put less effort into sending such email than the effort you have put into reading it! It's you who's at disadvantage here. Responding is nothing short of letting yourself to be robbed of even more time against your will. That's why your colleagues just delete them. Don't feel bad for ignoring bad mails.



          In fact, feel bad for replying! If you reply to bad mails, you're only showing that their strategy is working and encourage them to keep sending more. You're helping by ignoring.



          You want to be helpful. But they're not asking for your help, they're asking for a specific favor. What you're currently doing is unsolicited advice, as unsolicited as their spam. And like most unsolicited things it only makes everything worse. You'll be seen as condescending and patronizing. You're basically saying "be more like me and less yourself". Nobody wants to hear that. You're not helping anyone, you just make yourself feel better about being yourself.






          share|improve this answer














          How to politely respond to generic emails




          Don't. If the email is unsolicited, you're not obliged to answer.



          I know that this goes against our inner moral compass, but think of it this way: sending email is quick and easy. Too quick and too easy. Those people most likely have put less effort into sending such email than the effort you have put into reading it! It's you who's at disadvantage here. Responding is nothing short of letting yourself to be robbed of even more time against your will. That's why your colleagues just delete them. Don't feel bad for ignoring bad mails.



          In fact, feel bad for replying! If you reply to bad mails, you're only showing that their strategy is working and encourage them to keep sending more. You're helping by ignoring.



          You want to be helpful. But they're not asking for your help, they're asking for a specific favor. What you're currently doing is unsolicited advice, as unsolicited as their spam. And like most unsolicited things it only makes everything worse. You'll be seen as condescending and patronizing. You're basically saying "be more like me and less yourself". Nobody wants to hear that. You're not helping anyone, you just make yourself feel better about being yourself.







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          answered 2 days ago









          Agent_LAgent_L

          77959




          77959





















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              You should be careful to spend no more time replying to an email than was spent sending it. Don't feel bad about deleting an entirely generic email, but if I have time or the email has any merit I send a one-sentence email asking for details about how this relates to my own work, or if it is an undergraduate asking for an internship with a good email, I suggest in the future applying for a PhD with a proper connection to the work of the person they choose to contact. You can also write a web page about what you want written in PhD or postdoc "cold" applications (or saying that these are not welcome) and then just send the URL when you get these emails.






              share|improve this answer



























                1














                You should be careful to spend no more time replying to an email than was spent sending it. Don't feel bad about deleting an entirely generic email, but if I have time or the email has any merit I send a one-sentence email asking for details about how this relates to my own work, or if it is an undergraduate asking for an internship with a good email, I suggest in the future applying for a PhD with a proper connection to the work of the person they choose to contact. You can also write a web page about what you want written in PhD or postdoc "cold" applications (or saying that these are not welcome) and then just send the URL when you get these emails.






                share|improve this answer

























                  1












                  1








                  1







                  You should be careful to spend no more time replying to an email than was spent sending it. Don't feel bad about deleting an entirely generic email, but if I have time or the email has any merit I send a one-sentence email asking for details about how this relates to my own work, or if it is an undergraduate asking for an internship with a good email, I suggest in the future applying for a PhD with a proper connection to the work of the person they choose to contact. You can also write a web page about what you want written in PhD or postdoc "cold" applications (or saying that these are not welcome) and then just send the URL when you get these emails.






                  share|improve this answer













                  You should be careful to spend no more time replying to an email than was spent sending it. Don't feel bad about deleting an entirely generic email, but if I have time or the email has any merit I send a one-sentence email asking for details about how this relates to my own work, or if it is an undergraduate asking for an internship with a good email, I suggest in the future applying for a PhD with a proper connection to the work of the person they choose to contact. You can also write a web page about what you want written in PhD or postdoc "cold" applications (or saying that these are not welcome) and then just send the URL when you get these emails.







                  share|improve this answer












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                  share|improve this answer










                  answered yesterday









                  Joanna BrysonJoanna Bryson

                  5,1831134




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